Transparent Procurement Processes
ERPP is committed to fair, competitive, and transparent procurement that delivers value for money
Strategic Procurement for Development
Eastern Region Project Planning (ERPP) follows established procurement principles and procedures to ensure the efficient acquisition of goods, works, and services necessary for implementing development projects across Southeast Nigeria.
Our procurement processes are designed to promote competition, ensure transparency, prevent fraud and corruption, and deliver value for money while supporting local economic development and capacity building.
ERPP adheres to the Public Procurement Act and other relevant regulations, ensuring that all procurement activities meet the highest standards of integrity and accountability.
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Our Procurement Principles
Guiding principles that ensure integrity and efficiency in all procurement activities
Transparency
All procurement processes are conducted openly with clear criteria and public access to information, ensuring accountability at every stage.
Fairness
Equal opportunity for all qualified bidders with non-discriminatory treatment and objective evaluation based on predetermined criteria.
Competition
Promoting healthy competition among bidders to ensure best value for money and quality outcomes for development projects.
Integrity
Zero tolerance for corruption with robust anti-fraud measures, conflict of interest policies, and ethical standards enforcement.
Efficiency
Streamlined processes that minimize delays and administrative costs while maintaining quality standards and compliance requirements.
Accountability
Clear lines of responsibility with documented decision-making processes and regular reporting on procurement outcomes.
Procurement Methods
Various procurement approaches tailored to project requirements and value thresholds
International Competitive Bidding (ICB)
Above ₦500MOpen to international and local bidders for high-value contracts. Advertised internationally with detailed bidding documents and prequalification requirements. Typically used for major infrastructure projects funded by development partners.
National Competitive Bidding (NCB)
₦50M - ₦500MOpen to all registered Nigerian companies. Advertised in national newspapers and procurement journals. Suitable for medium-value contracts where local capacity exists and international competition is not required.
Request for Proposals (RFP)
Consultancy ServicesUsed for procurement of consultancy services where technical expertise and methodology are as important as price. Evaluation based on quality-cost ratio with emphasis on technical proposal quality and relevant experience.
Request for Quotations (RFQ)
Up to ₦50MSimplified method for low-value procurement of readily available goods and standard services. Minimum of three quotations obtained from registered vendors with award to the lowest responsive bidder.
Direct Contracting
Limited CircumstancesUsed only in exceptional circumstances such as emergencies, proprietary goods, or when only one supplier exists. Requires special approval and thorough justification documentation.
Procurement Process Timeline
Standard timeline for major procurement activities from planning to contract award
Needs Identification & Planning
Project teams identify requirements and develop detailed specifications. Procurement planning integrated with project timelines.
Bid Document Preparation
Procurement unit prepares comprehensive bidding documents including technical specifications, evaluation criteria, and contract terms.
Advertisement & Bid Invitation
Tender advertisements published in relevant media. Bid documents made available to potential bidders.
Bid Submission & Opening
Bidders submit proposals by deadline. Public bid opening conducted with minutes recorded.
Bid Evaluation
Evaluation committee assesses bids against predetermined criteria. Due diligence on shortlisted bidders.
Contract Award & Notification
Successful bidder notified. Contract negotiations finalized. Unsuccessful bidders debriefed.
Vendor Requirements & Registration
Essential information for companies interested in working with ERPP
General Requirements
- Valid company registration with CAC
- Current tax clearance certificate (3 years)
- Audited financial statements (3 years)
- Company profile with organizational structure
- Evidence of similar projects completed
- Bank reference and financial capability
- Compliance with Nigerian content requirements
Sector-Specific Requirements
- Construction: COREN registration, relevant permits
- Consultancy: Professional certifications, CVs of key staff
- Goods Supply: Product certifications, warranty information
- Services: Service level agreements, client references
- IT Services: Software licenses, technical certifications
- Environmental: NESREA compliance, impact assessment experience
Registration Process
- Complete vendor registration form online
- Submit required documents for verification
- Undergo due diligence and capacity assessment
- Receive vendor registration certificate
- Get included in relevant vendor categories
- Receive tender notifications matching your profile
- Maintain updated information annually
Annual Procurement Plan
Planned procurement activities for the current fiscal year
The Annual Procurement Plan outlines ERPP's anticipated procurement requirements for the fiscal year, providing vendors with visibility into upcoming opportunities. This plan is subject to revision based on project needs and funding availability.
| Package Reference | Description | Estimated Value (₦) | Procurement Method | Expected Quarter |
|---|---|---|---|---|
| ERPP/CON/2024/001 | Construction of Primary Healthcare Centers | 450,000,000 | National Competitive Bidding | Q3 2024 |
| ERPP/CON/2024/002 | Rural Road Rehabilitation Phase II | 680,000,000 | International Competitive Bidding | Q4 2024 |
| ERPP/CNS/2025/001 | Environmental Impact Assessment Services | 185,000,000 | Request for Proposals | Q3 2025 |
| ERPP/GS/2025/001 | Supply of Office Equipment & Furniture | 435,000,000 | Request for Quotations | Q2 2025 |
| ERPP/CON/2025/003 | Water Supply System Installation | 520,000,000 | National Competitive Bidding | Q4 2025 |
| ERPP/CNS/2025/002 | Project Monitoring & Evaluation Services | 220,000,000 | Request for Proposals | Q3 2025 |
Procurement Helpdesk
For inquiries related to procurement processes, tender documents, or vendor registration, contact our dedicated procurement team.
Contact Procurement Unit